Minutes for March 15 2001
F-Building (Student Lounge)
The meeting was called to order at 2:07 P.M.
Roll Call:
President Cabrera: Present
VP Administration Fortez: Present
VP Programs Sanner: Present
Senator Ballesteros: Absent
Senator Jones: Absent
Senator Stoenescu: Present
Senator Torres: Present
Senator Johnson: Present
Advisor Devers: Present
Quorum reached.
I. Public Forum/Guests
Brenda Johnson, Vice President of Student Services
Mickey Martenel, student
II. Approval of Minutes
Motion to approve the minutes.
M/Senator Stoenescu
S/VP Administration Fortez
Motion carried
III. Presidents Report
a. Presidents Cabinet Report
President Cabrera attended the board meeting on March 13, 2001. They approved the minutes and discussed a late grade letter that was sent out to faculty and later rescinded because of inaccuracies. The board also discussed the summer session 2001 update in respect to classes being moved from Laney to the other respective Peralta colleges. Following, they discussed a having a disaster day that will be hosted by Local 1790 and the Peralta faculty. It will be held on April 18, 2001. On April 11th at Merritt College, there will be a professional development classified day. President Cabrera continued to invite members of the council to welcome west cape residents from South Africa. He stated that they will be touring the campus tomorrow, March 16, 2001, and arriving at roughly 3:30 P.M.-4:00 P.M. At the meeting, Will also discuss the status of carpets with the business manager. The business manager explained that we needed to provide the vendor with a letter stating our specifications. Hopefully, this will expedite the matter. With regards to ADA doors in the F building, the business office is willing to work with us in order to hasten the process. Will also announced to the board our intents of dedicating a scholarship in the memory of Patricia (Trish) Kualapai. He also discussed the Adams Clubs inability to find a suitable site to hold their fashion show. Lastly, he discussed the City of Alameda requesting that the College of Alamedas Jazz band play in their 4th of July parade. The city is willing to allocate a small stipend. The next board meeting will be held on April 18, 2001.
b. Project Access Breakfast
The morning of March 15, 2001, Senator Jones and President Cabrera attended a breakfast at the Oakland Museum. The student ambassador program and the Project Access committee hosted the breakfast. The purpose of the breakfast was to open communication with 26 prospective high schools. It was a success. U.C. Berkeley Admissions Director, Pam Barnett said that the transfer rate to the U.C. system from the Peralta District was much higher than the statewide average. She quoted 46 % of transferring Peralta students attending a U.C., while the state average is only 30%. Concurrent enrollment, assessment tests, and prerequisites were also discussed at the breakfast.
c. RFP Update
Vending Machines
Bookstore
President Cabrera referred the council to a manuscript detailing the bidding process for obtaining vending machines. There is a copy in the Associated Students office. Juan Torres will represent the student body on that committee. In regards to the bookstore, he did not receive any new information on the bookstore contract that needs to be updated.
d. Student Trustee
The previous week, J. Ruben and the Peralta Press held a poetry contest at the district office. Out of 250 persons that submitted poetry and writings, the top three were chosen. The board also discussed a concern for reaching inner-city youth. Their sentiment was that we should reach out to that population before we travel around the world reaching out to other populations. V.P Fortez added that there were two items requested to be agendized by the next board meeting. They were brought to the board by the presidents of the Associated Students from Merritt and Laney. The first item was the Student Trustee Advisory Vote, and the second item was Student Association-Information and Oral Report. The next board meeting will be held March 27, 2001 at 7:00 P.M. Will also discussed the 30 faculty positions that are unfilled. He stated that he requested a status report and a time-line, and the information was given to him in an expeditious manner.
e. Committee Reports
College Council Committee: The next meeting will be held on 3/26/01
Financial Aide Committee: No information
Technology Committee: The last meeting he attended was 3/13/01. They are looking for innovative ways of conserving energy on campus, and upgrading our software systems. Also, they discussed updating the library by comprising a database that would allow students to access information.
Graduation Committee: The next meeting will be held on 3/20/01.
ASCOA Scholarship Committee: No information
COA Budget Committee: He attended the last meeting on 3/12/01. It was here that they followed-up on faculty hiring. The committee also discussed the Sate Equipment Fund The committee works together to allocate these funds fairly. The next meeting will be held 4/9/01.
Web Committee: They will make templates that will allow administrator create websites. The committee is looking to get this started before summer. President Cabrera would like to see all four campuses to go on-line together. He also thanked Senator Stoenescu for working hard on the ASCOA website.
IV. VP of Administration Report
a. CalSACC Conference
Senator Juan Torres will be joining the council at CalSACC. The only one not attending will be Senator Stoenescu. The fees have gone down from $184.00 per student to $179.00 per student. We will all attend Lobby Day that Thursday, and we will all sign up for the Certified Leader Program.
b. Committee Reports
COA Budget Committee: Ill- not able to attend.
College Council: Next meeting will be held on 3/26/01
COA Financial Aide Committee: No information
ASCOA Public Relations Committee: No information
ASCOA Scholarship Committee: A meeting date will be discussed in Executive Council
V. Vice President of Programs
a. St. Patricks Day Celebration
St. Patricks Day is this Saturday the 17th. VP Programs Saner searched the Internet for St. Patricks Day programs. If you would like more information, contact her in the office.
b. Business Cards and Plaques
They are ready to be picked-up.
c. PTK Dues
The ASCOA cannot spend college money on PTK dues. We cannot make a gift of public funds.
d. Safety Day
No information-The next meeting will be held on 3/22/01 at 3:00 P.M.
e. Shakespeare Day
There was a Shakespeare meeting on Monday at noon that she was not able to attend, but she did receive a flyer that contained sufficient information about the Shakespeare in Oregon trip. It will be held August 6th through August 10th, 2001. Students will stay four nights and three days in The Estimated cost is $171.00 per person. Students must purchase their own meals
VI. Treasurers Report
a. Budget Update
The bookkeeper will not be in until March 20th, and therefore no budget update is available at this time. She has also not been paid yet for her past work, so we are hoping to get her paid and back in the office as soon as possible.
An invoice will be submitted to the president in the amount of $3,021 for PTK s loan.
Individuals on ASCOA who pay for parking each semester are reimbursed for their parking permits.
VIII. Secretarys Report
a. Office Hours
Advisor Devers encouraged all members of the council to hold extra office hours if at all possible.
IX. Comments
Senator Jones informed the council that disability awareness day might be held on Monday April 30th.
Senator Torres commented on the International Womens Day program and said that he really enjoyed the performance made by Annie Rapid. However, he did say that he felt very bad because no one came to the wonderful production.
Senator Stonescu suggested that the reason why participation was so low at this program was because of the lack of publicity. He suggested that we start telling the administration and teachers on campus about our upcoming events and programs.
X. Senator Ballesteros
No report was given due to absence.
XI. Senator Jones
a. ADA Update
Senator Jones informed the council that a man form Emeryville came out and looked at the doors in the F building. He is currently waiting to receive a bid from the man.
b. Student Ambassador Program
Senator Jones informed the council that he would be at Alameda High School tomorrow March 9, 2001. He also said that he would be attending the breakfast at the Oakland Museum with President Cabrera on March 15th.
XII. Senator Stonescu
a. ICC Update
Informed the council that there was a meeting held yesterday Wednesday March 7, 2001. He said that unfortunately he was not able to attend the meeting, but plans to be in attendance at the next meeting scheduled for March 28th. He also informed the council that at this meeting the elections for the secretary would be held.
b. Ad-hoc Scholarship Committee
Senator Stonescu informed the council that a few members have made corrections and suggestions to the original scholarship draft letter. He plans to meet and talk with Kerry Compton and Brenda Johnson by Monday March 12th. He hopes to find additional support from the community businesses and CEOs. He still urged the council for their suggestions to the letter.
c. ASCOA Web Site
Informed the council that he is meeting with Jeffery Hamen today to discuss the website. He also informed the council that a meeting would be held on March 15th. He also plans to talk to Richard Fitzimmons about the website.
XIII. Senator Torres
a. Eops
Senator Torres informed the council that everything is going very good over at EOPS, but they are still in need of tutors. He also mentioned that the EOPS club has still not met. He announced that the EOPS picture will be taken on Friday March 9, 2001.
b. Latinos Unidos
Senator Torres announced that the club had a film festival event yesterday March 7th , 2001. He said that the event went very well. He also informed the council that the club made $40 from the event.
c. Division Liaison Report
Senator Torres informed the council that he tried to meet with Steven Wong but had little success. He said that Mr. Wongs secretary told him to come back on Friday March 9th. He left a note for Mr. Wong and explained to him in the note that the ASCOA wants to help him in any and all possible ways.
Senator Johnson
Senator Johnsons report was tabled due to her absence.
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